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13 - PRJ - Project Management


PRJ 173 - Managing consultants and contractors

Code Start Date Duration Venue
PRJ 173 19 September 2022 5 Days Istanbul Registration Form Link
PRJ 173 14 November 2022 5 Days Istanbul Registration Form Link
PRJ 173 05 December 2022 5 Days Istanbul Registration Form Link
Please contact us for fees

 

Course Description

 This Managing & Negotiating with Consultants & Contractors training course aims at equipping the hiring (line) managers, procurement, and recruiters to maximize the return on investment in the “recruit to contract termination” process of external consultants and contractors for the hiring organizations. Organizations want to enjoy the flexibility of a contractor’s workforce instead of internal staff, but would there be conflicts when contractors and internal staff have to work together? How to ensure seamless team effort among contractors and internal staff?. 

The trend of outsourcing and the continuous interest of shareholders to want organizations to have fewer and fewer headcounts and governments should become smaller and smaller; the importance and popularity of external consultants and contractors keep increasing. How to identify and attract the best contractors/consultants? How to accelerate the on boarding time for contractors/consultants? How to retain them? How to get the most out of them within a flexible contract period? It is quite similar to the case with internal employees, yet there is a significant difference too.

Course Objectives

  • Gaining insights into the difference between Consultants and Contractors
  • Learning how to source and select Consultants and Contractor Firms
  • Define “Statements of Work” or Terms of Reference (TOR) as part of tender document
  • Evaluate Bids and Proposals to select the best-fit contractor & consultants
  • Prepare and understand Key Clauses in Contract Documents
  • Apply different payment structures
  • Negotiate as a principled negotiator
  • Manage the boost the performance of consultants & contractors
 

Who Should Attend?

  • Engineering Project Professionals
  • Project Management Professionals
  • Contract Professionals
  • Buyers and Purchasing Professionals
  • Anyone who wants to get advanced skills sets in major contracting and subcontracting activities

Course Details/Schedule

Day 1

  • The difference between Consultants and Contractors
  • The relationship with Consultants and Contractors
  • Buyer’s Rights & Obligations
  • Consultant/Contractor Firm’s Rights & Obligations
  • Sourcing & Qualifying Potential Consultants and Contracting Firms
  • Understand, Identify and Defining the Business Need
  • Prepare a Cost-Benefit Analysis
  • Defining the Statement of Work or Terms of Reference (TOR)
  • Leading EPC Contractors with a Global Presence
  • Market Rates of Technical Contractors and Management Consultants

Day 2

  • Preparing for the Tendering 
  • Conduct Sourcing Analysis
  • Develop a Contracting Strategy
  • Prepare a Tender Document
  • Establish Service Level Agreements
  • Conduct Tender Briefing

Day 3

  • The Bidding and Bid Evaluation Process
  • The Competitive Tendering Process
  • Pre-qualification
  • Proposal and Bid Evaluation
  • Contract Pricing & Price Adjustments
  • Cost Analysis of Proposals and Bids
  • Tender Clarification

Day 4

  • Understanding the Concept and Principle of Contract Law
  • Model Contract Formats – Specific for Consults and Contractors
  • Important Contract Terms to be Included
  • Pre-negotiation Process
  • Negotiating the Contract Terms – Finance Considerations, Progress Reporting and Payment
  • Confidentiality, IPR, Insurance and Warranties

Day 5

  • Awarding of Contract
  • Monitoring Progress and Performance
  • Tracking Progress in Achieving Consultancy Savings
  • Managing Risks and Change Control
  • Contract Administration
  • Evaluating and Learning from Engagements