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37 - ITC - Information Technology - Miscellaneous

ITC 183B - Electronic Document Management Systems (EDMS) (10 Days)

Code Start Date Duration Venue
ITC 183B 03 June 2024 10 Days Istanbul Registration Form Link
ITC 183B 08 July 2024 10 Days Istanbul Registration Form Link
ITC 183B 12 August 2024 10 Days Istanbul Registration Form Link
ITC 183B 16 September 2024 10 Days Istanbul Registration Form Link
ITC 183B 21 October 2024 10 Days Istanbul Registration Form Link
ITC 183B 25 November 2024 10 Days Istanbul Registration Form Link
ITC 183B 30 December 2024 10 Days Istanbul Registration Form Link
Please contact us for fees


Course Description

A document management system is a computer system used to track and store electronic documents. It is usually capable of keeping track of the different versions modified by different users. The term has some overlap with the concepts of content management systems. It is often viewed as a component of enterprise content management  systems and related to digital asset management, document imaging, workflow systems and records management systems. This course shows participants how to deal with documents in an electronic way to get rid of the papers hard copy which takes a lot of space and time.

Course Objectives

  • Managing/controlling documents, including folders and forms reduce document distribution costs –no more paper
  • Distributing and view documents costs –no more paper
  • Scanning, OC, indexing and archiving paper documents
  • Automating other office functions that involve work flows and electronic mail
  • Addressing requirements of ISO 9000 and other regulatory agencies
  • Understanding different technologies involved in EDMS
  • Managing EDMS projects and justify ROI
  • Getting hands-on training on some EDMS products
  • Evaluating merging standards

Who Should Attend?

  • Information and Records Managers/ their employees
  • HR officials
  • Administrative staff
  • Staff involved in the day to day management of document and records management
  • Supervisors of all industries who are interested in learning about tomorrow's technologies for paperless working environment and minimizing the volume of paper

Course Details/Schedule

Day 1

  • The changing information landscape
  • The digital challenge
  • Information management in the digital age
  • The need for EDMS and EDRMS
  • Differences between document and records management

Day 2

  • EDMS or EDRMS for your organisation? Bespoke Assessment based on business activites
  • EDMS/EDRMS within the context of Information Risk
  • ISO 9000 & others Regulatory Requirements
  • Functional difference between EDMS and EDRMS
  • Implementing EDMS/EDRMSChange Management as part of implementation

Day 3

  • Types of document and records management systems
  • Implementing EDMS/EDRMS: strategies and policies
  • Change management as part of implementation
  • Tangiable benefits of EDRMS implementation 
  • Technology options

Day 4

  • Off – the-shelf vs. customs systems
  • Allocating resources: who needs to be involved for successful roll out?
  • Authoring SystemsCard/folio based systems and scanning functionaities
  • Updating and data migration between systems
  • Data handling and digital continuity within the context of EDMS/EDRMS

Day 5

  • Demonstration of a live EDRMS system
  • Carrying our business activities in a EDRMS system
  • Practical issues in EDRMS use

Day 6

  • Documents on demand: a new model for document management
  • Comparaison of on demand / on premise models for document management
  • Multimedia documents
  • Extracting information from documents: a computer vision approach
  • Managing compound documents

Day 7

  • Workflow and document management
  • Business process management - an overview 
  • Intelligent business process management & document interaction
  • An example: implementation alternatives of a vacation workflow 
  • Top content management software products

Day 8

  • Document security - authentication, authorization, and audit
  • Document security - digital right management perspective
  • Digital signatures
  • Document retrieval
  • Automatic document categorization 

Day 9

  • Design guidelines for document imaging implementation 
  • Overview of scanner technologies
  • Document capture softwares
  • Image enhancement techniques & benefits
  • Document quality metrics

Day 10

  • Central management of distributed document-centric processes
  • Document viewers & right-based annotation capabilities 
  • Improving document security with biometric right management